Non Discrimination

Effective Date: 12/29/25

 

1. INTRODUCTION

 

Posh Playdates Kids Club (the “Organization,” “we,” “our,” or “us”) is committed to protecting the privacy of children, parents, guardians, donors, volunteers, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information.

 

This policy applies to information collected through our programs, forms, events, communications, and website.

 

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2. INFORMATION WE COLLECT

 

We may collect the following types of information:

 

A. Information You Provide Directly

• Parent or guardian names and contact information

• Child information (name, age, program participation)

• Emergency contact and medical information

• Volunteer and staff information

• Donation and payment-related information (processed through third-party platforms)

 

B. Information Collected Online

• Email addresses submitted through forms or registrations

• Website usage data (such as IP address, browser type, and pages visited)

• Communications sent through email or online platforms

 

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3. CHILDREN’S PRIVACY

 

The Organization is committed to protecting children’s privacy. We collect information about children only with parental or guardian consent and solely for program administration, safety, and communication purposes. We do not knowingly collect personal information from children directly through our website without parental consent.

 

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4. HOW WE USE INFORMATION

 

We use collected information to:

• Administer programs and activities

• Communicate with parents, guardians, and participants

• Ensure child safety and emergency response

• Process registrations, donations, or payments

• Meet legal, regulatory, and insurance requirements

• Improve our programs and website

 

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5. INFORMATION SHARING & DISCLOSURE

 

We do not sell, trade, or rent personal information. We may share information only:

• With staff and volunteers who need it for program operations

• With service providers (e.g., registration or payment processors)

• When required by law or to protect the safety of participants

• In emergency medical situations

 

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6. THIRD-PARTY SERVICES

 

The Organization may use third-party platforms for registration, payments, communications, or data storage. These providers have their own privacy policies, and the Organization is not responsible for their practices.

 

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7. DATA SECURITY

 

We take reasonable administrative, technical, and physical measures to protect personal information. Access is limited to authorized personnel, and sensitive records are stored securely.

 

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8. DATA RETENTION

 

Personal information is retained only as long as necessary for program administration, legal compliance, and record keeping requirements.

 

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9. COMMUNICATIONS & OPT-OUT

 

Parents, guardians, and participants may opt out of non-essential communications at any time by following unsubscribe instructions or contacting the Organization directly. Important safety and administrative communications may still be sent as necessary.

 

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10. YOUR RIGHTS

 

You may request access to, correction of, or deletion of your personal information, subject to legal and operational requirements. Requests may be submitted in writing to the Organization.

 

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11. CHANGES TO THIS POLICY

 

We may update this Privacy Policy from time to time. Updates will be posted on our website or provided electronically. Continued participation or website use constitutes acceptance of the revised policy.

 

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12. CONTACT INFORMATION

 

For questions or concerns regarding this Privacy Policy, please contact:

 

Posh Playdates Kids Club

Email: hello@poshplaydates.org

Phone: 424-393-2430